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Inventory Low-Stock Alert and Reorder Workflow

Catch low-stock SKUs before they sell out and hand ops a supplier-ready purchase-order draft, sized by real sales velocity.

Best forEcommerceB2BRetailServices
Agents10 required
Duration4-7 minutes

Reads your live store inventory, flags every SKU sitting below its reorder threshold, and reconstructs each item's sales velocity to project days of cover and a stockout date. It pulls each supplier's real lead time from your accounting trail (or a sourced default), calculates the right reorder quantity, and assembles a purchase-order draft per vendor. Nothing is sent to a supplier — everything is staged for the operations team to approve.

How it runs

Multi-agent orchestration — here's the flow, step by step.

01

Pulls live Shopify/Square inventory per SKU/location and flags every item at or below its reorder threshold.

ecommerce scanner
01

Resolves scope, loads memory thresholds and lead-time defaults, and assigns the idempotency dedupe key per flagged SKU.

workflow orchestrator
02

Pulls trailing order history per flagged SKU and computes honest daily sales velocity, days of cover, and a projected stockout date.

data analyst
02

Layers seasonal/trend context onto projected demand-over-lead-time, labeling adjustments as projections not facts.

forecast modeler
03

Recovers each supplier's real lead time, last unit cost, and MOQ from the accounting trail when connected, tagged to source documents.

invoice expense agent
03

Sources published lead time/MOQ for new or missing suppliers via web lookup, every figure carrying a source URL.

web researcher
03

Computes reorder quantity from velocity, lead time, safety buffer, MOQ, and case size, exposing every input and the projected line cost.

pricing analyst
04

Groups flagged and quantified lines by supplier into one purchase-order draft per vendor.

report formatter
04

Assembles each per-supplier PO draft in-memory — line items, costs, subtotal, and per-line rationale.

invoice builder
04

Runs the consent/suppression gate, stages PO email drafts and the Slack/Sheets summary, persists dedupe keys, and holds every action until user approval.

distributor

Required Agents

10
  • ecommerce-scanner
  • workflow-orchestrator
  • data-analyst
  • forecast-modeler
  • web-researcher
  • invoice-expense-agent
  • pricing-analyst
  • report-formatter
  • invoice-builder
  • distributor

Connections

Required

gmailgoogle-sheetsquickbooksshopifyslack

Optional

quickbooksxeroslackgmailgoogle-sheetsnotion

What it does

  • Live Shopify/Square inventory scan with per-SKU reorder-threshold flagging
  • Sales-velocity + days-of-cover analysis with projected stockout dates
  • Supplier lead times recovered from your accounting trail or sourced with citations
  • Velocity-driven reorder quantity honoring MOQ, safety buffer, and case size
  • Per-supplier purchase-order drafts grouped and staged, never auto-placed
  • Consent/suppression gate excludes do-not-contact supplier recipients
  • Idempotent runs — re-runs skip SKUs already staged this cycle
  • Graceful degradation with honest gap notes for missing connections

Example prompt

Check my Shopify store for anything running low and draft the reorder POs — I want to see what to order from each supplier before I send anything.

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