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Stale Pipeline Reviver

Finds the HubSpot deals that went quiet, researches a real reason to reach back out, and stages a revival email for each.

Best forAgencyB2BSaaSServices
Agents9 required
Duration3-5 minutes

Recovers the revenue hiding in your quiet deals. It computes true last-touch recency from CRM activity, email logs, and notes — not the stale last-contacted field — and flags open deals past your threshold. Each deal gets a fresh, sourced hook (funding, hiring, launches, market moves) or an honest check-in when no hook exists, and a short personalized revival draft grounded in the deal's actual history. The batch is staged with per-deal approve boxes and a proposed day-7 follow-up. Nothing sends without your approval, and reruns never re-draft or double-send a deal already revived in the window.

How it runs

Multi-agent orchestration — here's the flow, step by step.

01

Load the stale threshold, exclude list, and last-run state from memory; resolve the window.

workflow orchestrator
01

Pull open deals and compute true last-touch recency from activity, email logs, and notes; list exclusions with reasons.

crm scanner
02

Research fresh, sourced hooks per deal's company — funding, hires, launches, market moves.

web researcher
02

Rank stale deals by value and revivability; flag deals with no credible hook for the honest check-in path.

deal analyzer
03

Pick the per-deal angle — hook-based or honest check-in — tied to the deal's actual history.

outreach personalizer
03

Draft one short revival email per deal: subject, body, single CTA — no template text.

email writer
04

Propose a day-7 follow-up reminder per approved send, staged not sent.

follow up reminder agent
04

Stage the batch for one-click approval; on approval, create drafts, stage CRM logging notes, and return receipts.

distributor
04

Assemble the summary: stale deals found, drafted, held out with reasons, and the in-hub footer.

report formatter

Required Agents

9
  • workflow-orchestrator
  • crm-scanner
  • web-researcher
  • deal-analyzer
  • outreach-personalizer
  • email-writer
  • follow-up-reminder-agent
  • distributor
  • report-formatter

Connections

Required

exagmailhubspotslack

Optional

gmailslack

What it does

  • True last-touch recency from CRM activity, email logs, and notes
  • Configurable stale threshold (default 14 days)
  • Fresh, sourced hook per deal — news, funding, hiring, launches
  • Honest check-in path when no credible hook exists
  • Personalized revival draft per deal grounded in deal history
  • Batch staged for one-click approval — never auto-sends
  • Day-7 follow-up reminder proposed per approved send
  • Idempotent per deal + window — never re-drafts or double-sends

Example prompt

Check HubSpot for any open deals that have gone quiet for two weeks, find a reason to reach back out, and get a revival email ready for each.

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