Webinar and Event Follow-Up
Segments attendees from no-shows after the event, drafts per-segment follow-ups, and files the recap task — all staged.
The event ended; the follow-up is where the value is. This recipe resolves the event from Calendly or Google Calendar, reconciles the roster, and segments attendees from no-shows with the rule stated explicitly — dedupes and cancellations get receipt lines, and unsubscribed contacts are held out before any drafting. Attendees get a thank-you with the promised asset and a next step; no-shows get a tight recap, the replay, and a re-engage hook — real substance in both, never a content-free nudge. It stages the per-segment emails as Gmail drafts (or Brevo campaign drafts when Brevo is preferred) plus one recap task for Asana with attendance numbers and follow-up status. One approval creates everything; suppression is rechecked at dispatch and unknown status holds the send rather than risking it.
How it runs
Multi-agent orchestration — here's the flow, step by step.
Resolve the event and pull registrants, attendance, and join data from Calendly/Google Calendar.
scheduling scannerReconcile the roster with the calendar event record; dedupe and list cancellations.
calendar scannerDistill the event topic, agenda, and materials into follow-up substance for each segment.
document summarizerDraft the attendee email (thanks, asset, next step) and the no-show email (recap, replay, re-engage hook).
email writerVoice-pass both segments — same sender, two different jobs.
brand voice agentBuild the single event recap task for Asana: attendance, segment counts, follow-up status, owner, due date.
task routerStage the full package — drafts + recap task — behind one approval gate.
workflow orchestratorOn approval, stage Gmail/Brevo drafts and file the Asana task with receipts; suppression rechecked at dispatch, unknown holds.
distributorRequired Agents
8- scheduling-scanner
- calendar-scanner
- document-summarizer
- email-writer
- brand-voice-agent
- task-router
- workflow-orchestrator
- distributor
Connections
Required
Optional
What it does
- Event and roster resolved from Calendly or Google Calendar
- Explicit attendee vs no-show segmentation with dedup and cancellation receipts
- Suppression gate before drafting, revalidated at dispatch — unknown fails closed
- Per-segment drafts with real follow-up substance, brand-voice passed
- Staged as Gmail drafts (or Brevo campaign drafts) — never auto-sent
- One recap task for Asana: attendance, segments, follow-up status, owner
- Idempotent per event — reruns refresh the package, never double-draft
- In-hub fallback: drafts and a ready-to-paste task spec without any connections
Example prompt
Our product webinar wrapped yesterday — pull the Calendly roster, split attendees from no-shows, draft the follow-ups for each group, and file a recap task in Asana.
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