Operations

Weekly Capacity Planner

Every Monday, turn your team's calendars and task backlog into a prioritized week plan — posted to Slack.

Best forAgencyB2BSaaSServices

Agents11 required

Duration4-7 minutes

A Monday-morning capacity ritual for busy teams. It pulls every calendar event for the week, computes real available focus hours per person, detects contiguous deep-work windows, and cross-references open tasks from your project-management tool. It then routes prioritized work into the right windows, flags overallocation and starved priorities, and stages a scannable plan for review before posting to your team Slack channel and filing a durable copy in your docs tool.

How it runs

Multi-agent orchestration — here's the flow, step by step.

Resolve planning window, team calendars, working hours, and deep-work policy from memory; halt if no calendar is connected.

workflow orchestrator

Pull every event across in-scope calendars for the week and normalize into a per-person event ledger.

calendar scanner

Classify events (sync/1:1/external/focus), flag back-to-back stacks and out-of-hours meetings.

scheduling scanner

Compute per-person focus hours, detect deep-work windows, classify each day, and render the capacity heatmap and meeting-load charts.

data analyst

Surface schedulable slack — low-value recurring meetings and stacks worth reconsidering — as advisory notes only.

scheduling scanner

Pull open, due-this-week, and overdue tasks from the connected PM tool and normalize with estimates and assignees.

pm scanner

Rank tasks by flag, OKR linkage, due-date urgency, and blocker status.

okr tracker

Match prioritized tasks to each person's deep-work windows and fragmented gaps; flag overallocation and starved priorities.

task router

Assemble capacity math and the routed task plan into a coherent weekly narrative with recommendations.

weekly business digest

Render the scannable, under-a-minute team-facing Slack version of the plan.

internal comms writer

Produce the durable long-form plan with full tables and charts for the docs copy.

report formatter

Stage the plan for review, post to Slack and save to docs on approval, then memorize the run config and observed patterns.

distributor

Required Agents

workflow-orchestrator
calendar-scanner
scheduling-scanner
data-analyst
pm-scanner
okr-tracker
task-router
weekly-business-digest
internal-comms-writer
report-formatter
distributor

Connections

Required

asanagoogle-calendarnotionslack

Optional

asanaclickupnotionoutlookslack

What it does

Scans all team calendars for the planning week
Detects contiguous deep-work windows vs. fragmented time
Classifies each day Meeting-Heavy / Balanced / Deep-Work with the math behind it
Cross-references open tasks from Asana, ClickUp, or Notion
Ranks tasks by OKR linkage, due-date, and blocker status
Routes prioritized tasks into each person's real focus windows
Flags overallocation and priorities that fit nowhere this week
Stages a scannable plan, then posts to Slack and files a docs copy on approval

Example prompt

It's Monday — plan the week for my team. Look at everyone's calendars, tell me who's buried in meetings and who has deep-work time, pull our open Asana tasks, and post a prioritized plan to our #team-planning Slack channel.

Ready to deploy Weekly Capacity Planner?

Start free. One click, full agent orchestration.

Get Started Free →

All Use Cases

Operations

Weekly Capacity Planner

Every Monday, turn your team's calendars and task backlog into a prioritized week plan — posted to Slack.

Best forAgencyB2BSaaSServices

Agents11 required

Duration4-7 minutes

How it runs

Multi-agent orchestration — here's the flow, step by step.

Resolve planning window, team calendars, working hours, and deep-work policy from memory; halt if no calendar is connected.

workflow orchestrator

Pull every event across in-scope calendars for the week and normalize into a per-person event ledger.

calendar scanner

Classify events (sync/1:1/external/focus), flag back-to-back stacks and out-of-hours meetings.

scheduling scanner

Compute per-person focus hours, detect deep-work windows, classify each day, and render the capacity heatmap and meeting-load charts.

data analyst

Surface schedulable slack — low-value recurring meetings and stacks worth reconsidering — as advisory notes only.

scheduling scanner

Pull open, due-this-week, and overdue tasks from the connected PM tool and normalize with estimates and assignees.

pm scanner

Rank tasks by flag, OKR linkage, due-date urgency, and blocker status.

okr tracker

Match prioritized tasks to each person's deep-work windows and fragmented gaps; flag overallocation and starved priorities.

task router

Assemble capacity math and the routed task plan into a coherent weekly narrative with recommendations.

weekly business digest

Render the scannable, under-a-minute team-facing Slack version of the plan.

internal comms writer

Produce the durable long-form plan with full tables and charts for the docs copy.

report formatter

Stage the plan for review, post to Slack and save to docs on approval, then memorize the run config and observed patterns.

distributor

Required Agents

workflow-orchestrator
calendar-scanner
scheduling-scanner
data-analyst
pm-scanner
okr-tracker
task-router
weekly-business-digest
internal-comms-writer
report-formatter
distributor

Connections

Required

asanagoogle-calendarnotionslack

Optional

asanaclickupnotionoutlookslack

What it does

Scans all team calendars for the planning week
Detects contiguous deep-work windows vs. fragmented time
Classifies each day Meeting-Heavy / Balanced / Deep-Work with the math behind it
Cross-references open tasks from Asana, ClickUp, or Notion
Ranks tasks by OKR linkage, due-date, and blocker status
Routes prioritized tasks into each person's real focus windows
Flags overallocation and priorities that fit nowhere this week
Stages a scannable plan, then posts to Slack and files a docs copy on approval

Example prompt

It's Monday — plan the week for my team. Look at everyone's calendars, tell me who's buried in meetings and who has deep-work time, pull our open Asana tasks, and post a prioritized plan to our #team-planning Slack channel.

Ready to deploy Weekly Capacity Planner?

Start free. One click, full agent orchestration.

Get Started Free →

All Use Cases

Operations

Weekly Capacity Planner

Every Monday, turn your team's calendars and task backlog into a prioritized week plan — posted to Slack.

Best forAgencyB2BSaaSServices

Agents11 required

Duration4-7 minutes

How it runs

Multi-agent orchestration — here's the flow, step by step.

Resolve planning window, team calendars, working hours, and deep-work policy from memory; halt if no calendar is connected.

workflow orchestrator

Pull every event across in-scope calendars for the week and normalize into a per-person event ledger.

calendar scanner

Classify events (sync/1:1/external/focus), flag back-to-back stacks and out-of-hours meetings.

scheduling scanner

Compute per-person focus hours, detect deep-work windows, classify each day, and render the capacity heatmap and meeting-load charts.

data analyst

Surface schedulable slack — low-value recurring meetings and stacks worth reconsidering — as advisory notes only.

scheduling scanner

Pull open, due-this-week, and overdue tasks from the connected PM tool and normalize with estimates and assignees.

pm scanner

Rank tasks by flag, OKR linkage, due-date urgency, and blocker status.

okr tracker

Match prioritized tasks to each person's deep-work windows and fragmented gaps; flag overallocation and starved priorities.

task router

Assemble capacity math and the routed task plan into a coherent weekly narrative with recommendations.

weekly business digest

Render the scannable, under-a-minute team-facing Slack version of the plan.

internal comms writer

Produce the durable long-form plan with full tables and charts for the docs copy.

report formatter

Stage the plan for review, post to Slack and save to docs on approval, then memorize the run config and observed patterns.

distributor

Required Agents

workflow-orchestrator
calendar-scanner
scheduling-scanner
data-analyst
pm-scanner
okr-tracker
task-router
weekly-business-digest
internal-comms-writer
report-formatter
distributor

Connections

Required

asanagoogle-calendarnotionslack

Optional

asanaclickupnotionoutlookslack

What it does

Scans all team calendars for the planning week
Detects contiguous deep-work windows vs. fragmented time
Classifies each day Meeting-Heavy / Balanced / Deep-Work with the math behind it
Cross-references open tasks from Asana, ClickUp, or Notion
Ranks tasks by OKR linkage, due-date, and blocker status
Routes prioritized tasks into each person's real focus windows
Flags overallocation and priorities that fit nowhere this week
Stages a scannable plan, then posts to Slack and files a docs copy on approval

Example prompt

It's Monday — plan the week for my team. Look at everyone's calendars, tell me who's buried in meetings and who has deep-work time, pull our open Asana tasks, and post a prioritized plan to our #team-planning Slack channel.

Ready to deploy Weekly Capacity Planner?

Start free. One click, full agent orchestration.

Get Started Free →